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25 Best Maintenance Management Software (2024): CMMS and Maintenance Tracking

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Key Takeaways

  • There are several types of maintenance management software, including CMMS software, with varying features and capabilities.
  • Look for maintenance management software with preventive maintenance capabilities, work order management, asset and inventory management, mobile access, reporting and analytics, and seamless integration with other software platforms.
  • Maintenance management isn’t a new concept, but recent trends are encouraging the adoption of technologies that make maintenance even more efficient.

    A recent survey conducted by UpKeep found that 66% of respondents are now using a computerized maintenance management system (CMMS). This is a significant increase from levels seen before the COVID-19 pandemic. Clearly, more organizations are placing a premium on efficiency in an increasingly competitive, changing world.

    CMMS software is one of the best ways for organizations of all sizes to find efficiencies, better manage inventory, and enjoy near-immediate cost savings. Every solution comes with a learning curve, but any solid CMMS will equip your team with the features and data to do better work, faster.

    There are countless CMMS solutions on the market, and it can be challenging to find the right option for your needs. This guide will help you jumpstart your search.

    We’ll cover the basics of what a CMMS offers, the different types of maintenance management software, and how to implement maintenance management solutions. We’ll also share our list of the top 25 CMMS platforms of 2024. As always, weigh your needs, budget, and feature requirements with each software solution to find the right option for your organization.

    What Is a CMMS?

    Maintenance technician working in a facility with maintenance management/CMMS software on a laptop

    A computerized maintenance management system (CMMS) is a software solution that helps organizations plan, track, and optimize the maintenance of their equipment and facilities. It helps organizations with a range of tasks, including:

    • Asset management
    • Preventive and predictive maintenance
    • Work order management
    • Inventory control
    • Labor management
    • Maintenance history
    • Reporting
    • Compliance
    • Mobile access

    CMMS software platforms integrate seamlessly with asset tags and barcode labels, too. This streamlines and automates the documentation of maintenance activities.

    By tagging your equipment and high-value assets with durable barcode labels and using a leading maintenance management software solution, you’ll gain complete visibility into your maintenance processes with a central repository that provides easy access to the complete history of each asset, maintenance schedules, and more.

    Check out the video below to learn more about CMMS solutions and how they work:

    Types of Maintenance Management Software

    While CMMS is one of the most widely used maintenance management software solutions, it’s not the only type of maintenance management software. Understanding the different options and what they offer compared to your business’s requirements will help you narrow your options.

    Maintenance Management Software
    Type of Maintenance Management Software Key Capabilities
    CMMS (Computerized Maintenance Management System) Work order management
    Asset management
    Preventive maintenance
    Inventory management
    Reporting and analytics
    Integration capabilities
    Mobile access
    EAM (Enterprise Asset Management) Comprehensive asset lifecycle management
    Strategic asset planning
    Predictive maintenance
    Energy management
    Compliance tracking
    Advanced analytics and reporting
    Integration with ERP systems
    Predictive Maintenance Software Condition monitoring
    Predictive analytics
    Real-time data collection
    IoT integration
    Machine learning algorithms
    Automated alerts and notifications
    Historical data analysis
    Facility Management Software Space and occupancy management
    Maintenance scheduling
    Asset tracking
    Vendor and contract management
    Energy and sustainability management
    Reporting and compliance
    Mobile access
    Maintenance Planning Software Maintenance scheduling
    Resource allocation
    Budgeting and cost tracking
    Risk assessment
    Workflow automation
    Compliance management
    Integration with other systems
    Equipment Management Software Equipment tracking and monitoring
    Preventive and predictive maintenance
    Maintenance history
    Parts and inventory management
    Real-time data collection
    Reporting and analytics

    In the next section, we’ll cover some specific features and capabilities to look for when selecting maintenance management software.

    Top CMMS & Maintenance Management Software Features

    Smiling maintenance technician working with maintenance management software on a tablet

    Maintenance management software is an essential tool for businesses looking to streamline their maintenance processes and improve efficiency. With so many options available in the market, it can be overwhelming to choose the right software for your needs.

    Here’s what to look for when evaluating and comparing maintenance management solutions:

    • Preventive maintenance scheduling: One key feature of maintenance management software is the ability to schedule and track preventive maintenance tasks. This feature allows users to create recurring maintenance schedules for equipment, assets, or facilities, ensuring that maintenance tasks are completed in a timely manner to prevent breakdowns and costly repairs.
    • Work order management: Effective work order management is critical for tracking and managing maintenance tasks. Look for software that allows you to create, assign, track, and prioritize work orders and monitor task status and completion in real time.
    • Asset management: Asset management capabilities are essential for tracking equipment, machinery, and other assets that require maintenance. The software should provide a centralized database for storing asset information, including maintenance history, warranty details, and inspection records.
    • Inventory management: Good inventory management is crucial for ensuring that maintenance teams have the necessary parts and supplies on hand to complete maintenance tasks. Look for software that offers inventory tracking, reordering alerts, and integration with suppliers for seamless procurement.
    • Mobile access: In today’s digital age, mobile access is a must-have feature for maintenance management software. Mobile capabilities allow maintenance technicians to access work orders, complete tasks, and update information on the go, increasing efficiency and reducing downtime.
    • Robust reporting and analytics: Comprehensive reporting and analytics tools are essential for measuring maintenance performance, identifying trends, and making informed decisions. Look for software that offers customizable reports, real-time dashboards, and predictive maintenance analytics to help optimize maintenance processes.
    • Integration capabilities: Integration with other systems, such as enterprise resource planning (ERP) or asset management solutions, is important for ensuring seamless data flow and collaboration across different departments. Choose software that offers easy integration with third-party applications to streamline workflows and maximize efficiency.

    How To Implement Maintenance Management Software

    Implementing maintenance management software can be a game-changer for businesses looking to streamline their maintenance operations and improve overall efficiency. Here are some steps to follow when implementing maintenance management software:

    1. Define your objectives.

    Before implementing any software, it’s important to have a clear understanding of what you hope to achieve with it. Identify your current pain points in maintenance management and set specific goals for what you want the software to help you accomplish.

    2. Research potential solutions.

    There are many maintenance management software options available in the market, so take the time to research and compare different solutions. Look for software that aligns with your objectives and offers features that will benefit your maintenance team.

    3. Involve stakeholders.

    To ensure successful implementation, involve key stakeholders in the decision-making process. This could include maintenance technicians, supervisors, and other team members who will be using the software on a daily basis.

    Get their input on what features are important to them and address any concerns they may have.

    4. Implement CMMS maintenance management asset tags.

    Durable barcode labels and asset tags are the foundation of any maintenance management program. Give all assets a unique ID and attach asset tags or barcode labels to those assets. These tags integrate seamlessly with CMMS and other maintenance software, streamlining the process of equipment tracking, maintenance management, and documentation.

    Durable asset tags such as Rigid Metalphoto® Labels and Teflon™ Coated Metalphoto® Barcode Labels are designed to withstand harsh operating conditions to remain readable throughout the lifespan of your assets.

    With maintenance management asset tags, maintenance professionals can simply scan the barcode or asset tag with a handheld scanner to retrieve detailed information about the asset, such as the manufacturer, spare parts vendors, spare parts inventory, maintenance history, maintenance checklists, scheduling, and more. 

    5. Plan for training.

    Proper training is essential for the successful implementation of maintenance management software. Provide thorough training for all users to ensure they are comfortable with the new system and know how to utilize its features effectively.

    6. Data migration.

    If you are transitioning from a manual or outdated system, you will need to migrate your existing data to the new software.

    For example, if you have a database of your assets and their maintenance history, you’ll want to migrate that data to your new software system and ensure that your maintenance management asset tags and barcode labels have the appropriate identification.

    This can be a complex process, so make sure to plan ahead and allocate enough time and resources for data migration.

    7. Test the software.

    Before fully implementing the software, conduct thorough testing to identify any potential issues or bugs. Test different scenarios to ensure the software works as expected and meets your requirements.

    8. Roll out gradually.

    Instead of implementing the software across the entire organization at once, consider rolling it out gradually. Start with a small pilot group and gather feedback before expanding to other departments or locations.

    9. Monitor and evaluate.

    Once the software is implemented, monitor its performance and gather feedback from users. Regularly evaluate how well the software is meeting your objectives and make any necessary adjustments or improvements.

    By following these steps and taking a strategic approach to implementation, you can successfully integrate maintenance management software into your operations and reap the benefits of improved efficiency and productivity.

    The 25 Best CMMS and Maintenance Tracking Solutions of 2024

    To help you evaluate new approaches to your maintenance programs, we’ve gathered a list of the 25 best CMMS software platforms for maintenance management and tracking activities.

    You’ll find a mix of traditional CMMS software platforms that can be installed on-site and completely web-based solutions. We’ve also highlighted key features of each system.

    1. Axxerion CMMS

    Axxerion CMMS

    Axxerion is a facility and maintenance management platform that tracks preventive, corrective, and predictive maintenance work. As an all-in-one solution, Axxerion strives to provide all the necessary tools within a single user interface.

    The software can also be used as a complete enterprise asset management (EAM) system to track valuable equipment and supporting systems. Best of all, it’s a modular system that allows you to add and remove features and capabilities as needed.

    Key Features:

    • Manage maintenance schedules
    • Control all projects and costs in a single dashboard
    • Manage work orders on mobile devices
    • Integrate with accounting tools to manage maintenance and asset costs

    2. Azzier


    Azzier is an advanced CMMS with mobile support for any device, computer, or tablet with internet connectivity. The software makes it easy to manage requests, work orders, and procedures from a reliable and centralized location.

    The built-in project management module allows you to track milestones for complex maintenance and facility projects.

    Key Features:

    • Get a dedicated timecard module for time tracking
    • Manage maintenance on the go with mobile apps for iOS and Android
    • Control vendor contracts and internal labor costs
    • For an additional fee, hire Azzier for training, SaaS, and system support

    3. Brightly CMMS


    Brightly CMMS

    Brightly CMMS focuses on sustainable asset performance. It includes several tools for data-driven maintenance, allowing you to streamline your labor costs and parts inventory.

    The tool also captures team knowledge and guides you to optimize asset management over time. Streamline work orders, manage assets and facilities, and schedule preventive maintenance in a mobile-friendly CMMS.

    Key Features:

    • Manage energy and utility use with Energy Manager
    • Schedule, organize, and promote facility scheduling in one platform
    • Monitor asset health at scale with Brightly Origin
    • Track ESG data and actively reduce your carbon footprint

    4. Corrigo CMMS


    Corrigo CMMS

    Corrigo CMMS, from JLL Technologies, has an intuitive layout with a dashboard that displays custom KPIs for your organization. The platform features work order automation and has several AI-driven tools for streamlining maintenance work across all facility locations. Its mobile app makes Corrigo a good choice for complete remote connectivity.

    Key Features:

    • Predict costs with AI-enabled financial forecasting tools
    • Follow templatized best practices within the dashboard
    • Set up integrations using REST APIs and JLL’s partner network
    • For an additional fee, get managed services to fill staffing gaps and improve time-to-value

    5. DirectLine



    Megamation’s DirectLine is a full suite of maintenance management tools suitable for manufacturing, healthcare, and other structured environments. This fully customizable platform includes RFID tag support, enhanced security, and excellent software support.

    The software is available for a simple monthly service fee, and the company offers a 60-day cancellation guarantee to ensure customers are satisfied with the product.

    Key Features:

    • Set up RFID and barcode scanning
    • Improve implementation with dedicated technical and training support
    • Manage all maintenance data on any mobile device
    • Oversee facility schedules, manage capital, and store relevant documents

    6. eMaint



    The EAM/CMMS platform eMaint boasts over 150,000 worldwide users and has proven itself as a reliable maintenance management resource. It’s highly configurable, and users can customize settings such as data fields, themes, workflows, and dashboards.

    eMaint also supports advanced capabilities such as condition monitoring and data visualization.

    Key Features:

    • Quickly find and organize assets in clear hierarchies
    • Ditch paper by switching to automated work orders
    • Identify spare parts and optimize inventory levels
    • Generate enterprise-level KPI reports

    7. Eptura



    Eptura’s CMMS and maintenance tracking solution combines the ease of automated maintenance with inventory control. It also gives you the power to manage rooms and facilities alongside maintenance schedules for a truly all-in-one building management solution.

    Key Features:

    • Track and ensure compliance requirements
    • Display your entire facility portfolio in one place
    • Control visitor and guest check-ins
    • Create a custom preventive maintenance program

    8. eWorkOrders CMMS


    eWorkOrders CMMS

    eWorkOrders is a highly rated CMMS/EAM software suite that gives companies complete control over their resources. This platform tracks each asset’s lifecycle, assigns work orders, and manages vendor relationships.

    One of the best features of eWorkOrders is the user-friendly service request interface, which makes it easy for anyone to submit maintenance requests.

    Key Features:

    • Integrate CMMS and EAM in a single interface
    • Capture work orders and signatures
    • Use GIS technology to boost asset tracking accuracy
    • Leverage predictive maintenance to dispatch workers, route maintenance, and more automatically

    9. FaciliWorks CMMS


    FaciliWorks CMMS

    FaciliWorks CMMS, from CyberMetrics, is a complete all-in-one solution for facility maintenance management. The software can be deployed as a vendor-hosted, on-site server, or web-based solution based on your unique needs.

    With features that cover all aspects of maintenance, vendor, and asset management, this is a great option for improving efficiency.

    Key Features:

    • Track asset histories and costs
    • Upgraded accounts get access to FDA validation
    • Generate ad-hoc reports from any data point
    • Monitor predictive maintenance KPIs

    10. Fiix CMMS


    Fiix CMMS

    Fiix, from Rockwell Automation, is a capable CMMS with a modern design and interface. The mobile Fiix app is especially useful for quickly scanning equipment barcodes and attaching documents, photos, and task lists.

    Tracking and reporting capabilities are easy to set up, and users can create AI-generated reports at any time.

    Key Features:

    • Simplify work requests with user-friendly digital workflows
    • Schedule based on pre-set conditions
    • Generate Fiix Foresight AI-powered reports
    • Analyze work order performance to anticipate (and fix) issues

    11. FMX CMMS


    FMX is an easy-to-use maintenance management software for improving operations and extending asset lifetimes. The maintenance calendar provides a visual resource for assigning, viewing, and editing all planned work for your facility.

    Closing maintenance work orders is also easy, and technicians can include supporting information such as cost and hours worked with each job.

    Key Features:

    • Reduce downtime with data-informed planning and scheduling
    • Generate mobile incident requests
    • Integrate with QuickBooks Online
    • Manage all facilities and grounds

    12. FSI CMMS


    FSI is a unique cloud-based CMMS designed for healthcare maintenance management. It’s a leading choice for hospitals and other healthcare facilities looking to maintain compliance while streamlining their asset management. The FSI platform is also well suited for education, public sector, and industrial applications.

    Key Features:

    • Use the mobile CMMS app to input data from the floor
    • Retain knowledge with virtual reality (VR)
    • Manage work orders, scheduling, and preventive maintenance
    • Track and modify floor plans and equipment schematics

    13. FTMaintenance



    FTMaintenance is a well-known CMMS designed for managing assets, inventory, and work orders. This secure platform makes it easy to capture information for each work assignment and asset while maintaining a complete history for auditing purposes. The company also offers extended implementation services and support for each deployment.

    Key Features:

    • Digitize and automate work orders
    • Design asset hierarchies with a centralized tracking system
    • Gain control over inventory, parts, and supplies
    • Automate routine maintenance schedules for preventive maintenance

    14. Limble CMMS


    Limble CMMS

    Limble is a mobile CMMS platform that also has a complete module for enterprise asset management. Limble automatically syncs maintenance work orders across all devices for real-time data visibility.

    Use the interactive calendar to schedule preventive maintenance requests with automated alerts upon completion or after changes to work status.

    Key Features:

    • Streamline and automate workflows
    • Attach pictures, files, and checklists
    • Generate report KPIs on completed tasks, time, and more
    • Automate maintenance based on time, usage, or condition

    15. MaintainX



    MaintainX is an excellent platform for operations and maintenance management that supports complex facility networks. Automatically generate work orders from new requests in the queue within MaintainX.

    This software also supports barcode scanning for easy access to asset and parts information at any time.

    Key Features:

    • Set up recurring work orders for preventive maintenance
    • Create a complete digital audit trail
    • Manage all checklists and inspections
    • Plan resources and workloads in a single view

    16. MaintiMizer



    MaintiMizer, from Ashcom Technologies, is a powerful CMMS that includes the mobile MaintiMizer work request app for iOS and Android devices.

    The core software comes in three configurations, including the Blackbox 2 all-in-one software and hardware bundle. You can also purchase a completely online SaaS deployment or the convenient web edition.

    Key Features:

    • Assess risk for OSHA, EHS, and other safety requirements
    • Upgrade to access barcoding and simplify maintenance inputs
    • View data in real-time while on the go with Mobile MaintiMizer Pro
    • Track custom metrics and generate personalized reports

    17. Maxpanda CMMS

    Maxpanda CMMS

    Maxpanda CMMS is an enterprise-ready maintenance platform that includes multiple dashboards. It offers a shared preventive maintenance and task laboratory to help you build, share, and standardize preventive maintenance routines, and the platform itself is customizable to meet your needs.

    Maxpanda is a web-based operations tool, so you can easily access it from any internet-connected device. The service team at Maxpanda is also available 24/7 to help with training needs and technical support.

    Key Features:

    • Create custom PM routines and tasks to streamline setup
    • Record asset history and costs in one view
    • Schedule preventive maintenance
    • Track equipment and parts warranties

    18. MicroMain



    MicroMain is a total maintenance and operations solution with core CMMS features that are familiar and fully customizable. This platform is built for IoT connectivity and also supports the scanning of custom QR codes and barcodes. It includes extensive reporting capabilities, with built-in templates for tracking equipment downtime and maintenance histories.

    Key Features:

    • Track labor, parts, tools, and files
    • Log technicians’ time and automatically calculate task completion times
    • Automatically generate asset QR codes
    • Set up custom preventive maintenance routines

    19. MPulse Maintenance Management


    MPulse Maintenance Management

    MPulse is an intuitive CMMS software system with complete maintenance and operational support. It has a modern interface that you can adapt to view on just about any device, including desktops, smartphones, and tablets.

    MPulse divides feature sets among three software plans to cover the needs of professionals, advanced tracking applications, and enterprise deployments.

    Key Features:

    • Track and schedule preventive maintenance
    • Quickly create graphical reports summarizing maintenance work
    • Report on inventory and parts consumption
    • Visualize schedules with Calendar View
    • Generate work orders by priority level

    20. Q Ware CMMS


    Q Ware CMMS

    Q Ware is a CMMS platform for complete facility management. The simple design of the software user interface makes it easy for employees to interact with the numerous apps available within the system.

    Three primary app suites feature work order management, work scheduling, and inventory management.

    Key Features:

    • Store unlimited documents in the cloud
    • Upgrade for barcode scanning support
    • Track asset maintenance history and costs
    • Create a white-label custom interface with your company branding

    21. ServiceChannel



    ServiceChannel is a leading facility management platform providing real-time visibility of service data across locations, enabling businesses to optimize the performance of their assets. From asset management to work order management, preventive maintenance, spend optimization, and provider performance management, the company offers a comprehensive suite of tools to streamline your maintenance management processes.

    Providing a single source of truth, ServiceChannel is a robust platform giving you unprecedented visibility and control to manage and understand the performance of every location. 

    Key Features:

    • Provider sourcing
    • Parts inventory and supplies
    • Work order management
    • Asset management
    • Preventive maintenance
    • Provider performance management
    • Spend optimization
    • Data analytics and insights
    • Compliance and risk management

    22. The Asset Guardian (TAG)


    The Asset Guardian (TAG)

    The Asset Guardian is an easy-to-scale maintenance management solution with powerful software and technology integration. The interface is easy to manage and allows you to set up dedicated portals for management, technicians, and customers.

    TAG’s primary functions include labor management, asset management, and maintenance scheduling.

    Key Features:

    • Automate your entire maintenance workflow
    • Track all assets with map views and CAD drawings
    • Monitor assets’ historical health and cost data
    • Switch between Dispatch and Calendar views

    23. Tofino


    Tofino Maintenance Management is a mobile-first platform with an intuitive preventive maintenance scheduling tool. You can save time building your maintenance management plan by copying maintenance work plans and applying them to multiple assets.

    This software also features excellent reporting tools, including customizable operational excellence reports.

    Key Features:

    • Build a recurring preventive maintenance schedule
    • Automate work order requests and approvals
    • Simplify automated parts replenishment
    • Manage employee work schedules

    24. UpKeep



    UpKeep provides excellent support for maintenance activities through this Asset Operations Management platform. The fully-featured mobile app makes it easy for technicians and field staff to access work schedules and asset information.

    This solution also has excellent connectivity with IoT sensors for real-time asset monitoring.

    Key Features:

    • Manage maintenance tasks for multiple locations
    • Generate reports on real-time performance
    • Streamline communication with the UpKeep mobile app
    • Send low stock alerts for essential parts

    25. Zoidii


    Zoidii is an ROI-focused CMMS that streamlines the entire maintenance management process. The software features modules for work order management, preventive maintenance, and inventory management for complete control over maintenance workflows.

    The Zoidii mobile app is very easy to use and allows uploads and integrated barcode scanning from nearly any mobile device.

    Key Features:

    • Build a simple work request portal
    • View live progress on work requests
    • Set up preventive maintenance triggers and automations
    • Create standardized PM checklists

    Questions about the article? Let us help!

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