Preventive maintenance is one of the most useful ways to manage equipment performance with a proactive system. Many PM programs rely on a transparent preventive maintenance schedule of activities to properly balance the workload among the hundreds or thousands of tools that are being maintained.
In recent years, software platforms such as Enterprise Asset Management (EAM) systems and Computerized Maintenance Management Systems (CMMS) have played a prominent role in managing these workflows.
In this post, we’ve rounded up 25 of the best software tools available for managing preventive maintenance work. You will find a good mixture of EAM and CMMS platforms along with a few other niche applications that are designed to support maintenance work.
When reviewing the capabilities of these software packages, it’s important to consider your unique maintenance needs based on the specific facilities, assets, and resources that you manage. This list is presented in alphabetical order; the tools aren’t ranked or rated in any way.
Asset Essentials, from Dude Solutions, is a cloud-based CMMS with an intuitive user interface. This software has essential tools for managing work orders, purchase orders, assets, and safety programs. Users can also monitor key performance indicators from the main dashboard and create customized reports.
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Cost: Contact for a quote
Asset Panda is a highly scaleable asset management and tracking platform that is designed for flexibility. Their simple pricing plan supports unlimited users and is based on the number of individual assets tracked by the system. Preventive maintenance work can also be easily assigned and scheduled within the software.
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Cost: $125 – $550+/month (pricing based on number of assets)
Axxerion CMMS can be used to manage facilities and maintenance work across multiple locations. The system operates completely in the cloud, enabling a mobile-first strategy and streamlining access for your entire maintenance and operations teams. Users can fully customize many settings including PM alerts, dashboards, and reports.
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Cost: Contact for a quote
Cetaris is a fully functional maintenance management platform that features real-time data and world-class maintenance tools. There are three modules of the software system defined as Cetaris Fix, Cetaris Count, and Cetaris Approve. Together, these platforms make it easy for any maintenance team to manage work orders, inventory, and work/purchase orders.
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Cost: Contact for a quote
eMaint CMMS, from Fluke Corporation, provides maintenance teams with a complete solution for managing their work. There are some excellent preventive maintenance capabilities included in this package such as automated scheduling and task generation. This software is highly scalable to meet even the most demanding maintenance needs. The company offers a free demo so you can determine if it’s the right solution for your preventive maintenance management needs.
Key Features:
Cost: Contact for a quote
eWorkOrders is a complete CMMS/EAM solution that is considered one of the most secure asset management platforms. The software can be used to manage assets, maintenance, and service workflows all from a single user interface. With eWorkOrders, it’s easy to create and schedule preventive maintenance tasks and organize spare parts and inventory.
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Cost: Contact for a quote
EZOfficeInventory provides asset tracking capabilities to small businesses and large-scale operations. This software is well integrated with RFID and barcode scanning technologies, making it easy to tag and monitor assets across any number of locations. The maintenance module can be used to schedule preventive maintenance work at set intervals, flag assets, and manage vendors.
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FastMaint, from SM Global, is a highly scalable CMMS that can be deployed on-premise or as a cloud-based subscription package. The software is easy to configure and supports multiple user accounts and collaboration through sharing data, dashboards, or reports. Maintenance work requests can be easily generated and assigned within the system.
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Fiix CMMS is an excellent mobile-optimized platform for managing preventive maintenance work orders and requests. The entire workflow of the system is designed around work order management and includes customized fields and AI-powered reporting. A free version is available for very small teams or those looking to try the software before committing to a larger-scale plan.
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FMX is a leading CMMS software platform that brings advanced operational tools to each facility. They offer a preventive maintenance assessment tool on their website that can help any organization identify potential areas of improvement. The work order scheduler can be used for organizing all planned maintenance activities and resources.
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FTMaintenance helps improve maintenance operations by offering a CMMS that is intuitive and very easy to use. The main interface includes easy-access tabs for reviewing maintenance work orders, equipment data, and software configuration information. Preventive maintenance schedules can be fully automated using the scheduling tool with custom notifications and alerts.
Key Features:
Cost: Contact for a quote
Hippo CMMS, from iOFFICE, can be accessed from office computers, mobile apps, or the internet. The tools included with this software package work to streamline the maintenance management process and make PM scheduling transparent and simple. Users can create, delegate, and monitor all active work orders with complete control over the details.
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Limble CMMS is a strong choice for preventive maintenance management with a completely mobile work request system. With the mobile app, users can easily scan barcodes with their devices and quickly access any important information. A free 30-day trial is available, and four pricing plans make it easy to select an option that works best for your company.
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MaintainX can be used to create, track, and schedule preventive and predictive maintenance activities. With a complete digital audit trail, users will always have access to a complete history for each asset. In addition to maintenance work, MaintainX also supports inspections, audits, and safety reviews with dedicated features.
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Maintimizer is a highly customizable CMMS/EAM platform that is available in three different versions. Maintimizer BlackBox 2 is a completely plug-and-play software/hardware bundle that can be installed onsite. Maintimizer Online is a SaaS program that can be accessed from the internet, and Maintimizer Web Edition gives you an on-premise install with remote access for employees.
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Cost: Contact for a quote
ManagerPlus, by iOFFICE, is a complete enterprise asset management platform that supports preventive maintenance teams. This user-friendly software system is a completely cloud-based SaaS offering that can be accessed from any device with an internet connection. The data analysis features help improve preventive maintenance workflows by identifying bottlenecks in real-time.
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MAPCON is an intuitive CMMS that can be deployed to your entire organization quickly. The features of MAPCON are well suited for businesses of all sizes, and concurrent-user licensing makes it an affordable option when scaling the platform for larger operations. A free online demo is available along with a 30-day free trial to assess the capabilities before purchasing.
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Cost: Contact for a quote
MicroMain is a powerful EAM/CMMS platform that is used by over 10,000 customers. This system supports both preventive and predictive maintenance scheduling and has enterprise-grade asset management capabilities. MicroMain can also be used to generate custom, unique QR codes that can be assigned to each asset.
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Cost: Contact for a quote
MPulse is a fully-featured CMMS system for managing preventive maintenance scheduling, asset tracking, and parts inventories. The automated scheduler is perfect for managing preventive maintenance work, and users can also track repair times for individual jobs. This software also includes graphical reporting tools for making data-rich graphs and documents.
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Prometheus is a complete suite of maintenance management tools for planning, scheduling, and reviewing work. Data from Prometheus can be synced with other platforms, such as SAP and Oracle, including information related to contractors and inventory. Equipment shutdowns can also be tracked in real-time to monitor turnaround, service time, and execution.
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Cost: Contact for a quote
Qualer is a certified quality management system (QMS) that is optimized for lab environments. The maintenance management features of Qualer are extensive, with full support for preventive maintenance activities. Users can track calibrations, service appointments, and detailed information about equipment vendors in a single location.
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Cost: Contact for a quote
Q Ware is a CMMS designed for use in managing facilities of all sizes. The software is broken down into three applications for managing work orders, work schedules, and inventory. This software also boasts a simple design with a pleasing interface that makes it easy to manage and schedule work requests for all of your important assets.
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Cost: Free for up to 5 users. Contact for a quote.
Redlist is a mobile-first EAM/CMMS with excellent tools for managing a preventive maintenance team remotely. The main dashboard packs a lot of information into a tiny space and gives users complete visibility into all active maintenance work orders. This is also a great platform for monitoring equipment issues and making real-time improvements that can increase productivity and uptime.
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Cost: Contact for a quote
The Asset Guardian is a flexible CMMS/EAM with tools for monitoring the complete lifecycle of each asset. It’s a great option for streamlining preventive maintenance workflows and scheduling work orders all from a single software platform. This program can be installed as a standalone on-premise package, completely cloud-based solution, or a hybrid deployment.
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Cost: Contact for a quote
UpKeep is a total CMMS solution that is built around work order management. Preventive maintenance teams will appreciate the easy-to-use work scheduler and comprehensive parts and inventory management tools. The software also includes specific PM capabilities such as generating runtime or calendar-based maintenance schedules.
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For more on preventive maintenance check out this checklist for preventive maintenance.
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