25 Best Preventive Maintenance Software Systems (2024)

Preventive maintenance is one of the most useful ways to manage equipment performance with a proactive system. Many PM programs rely on a transparent preventive maintenance schedule of activities to properly balance the workload among the hundreds or thousands of tools that are being maintained.

In recent years, software platforms such as Enterprise Asset Management (EAM) systems and Computerized Maintenance Management Systems (CMMS) have played a prominent role in managing these workflows.

In this post, we’ve rounded up 25 of the best software tools available for managing preventive maintenance work. You will find a good mixture of EAM and CMMS platforms along with a few other niche applications that are designed to support maintenance work.

When reviewing the capabilities of these software packages, it’s important to consider your unique maintenance needs based on the specific facilities, assets, and resources that you manage. This list is presented in alphabetical order; the tools aren’t ranked or rated in any way.

1. Asset Essentials

@dudesolutions

Asset Essentials, from Dude Solutions, is a cloud-based CMMS with an intuitive user interface. This software has essential tools for managing work orders, purchase orders, assets, and safety programs. Users can also monitor key performance indicators from the main dashboard and create customized reports.

Key Features:

• View PM work order status
• Advanced reporting and analytics
• Preventive maintenance scheduling

Cost: Contact for a quote

2. Asset Panda

@AssetPanda

Asset Panda is a highly scaleable asset management and tracking platform that is designed for flexibility. Their simple pricing plan supports unlimited users and is based on the number of individual assets tracked by the system. Preventive maintenance work can also be easily assigned and scheduled within the software.

Key Features:

• Complete asset audit trails
• Role-based system access
• Android and iOS apps

Cost: $125 – $550+/month (pricing based on number of assets)

3. Axxerion CMMS

@axxerioninc

Axxerion CMMS can be used to manage facilities and maintenance work across multiple locations. The system operates completely in the cloud, enabling a mobile-first strategy and streamlining access for your entire maintenance and operations teams. Users can fully customize many settings including PM alerts, dashboards, and reports.

Key Features:

• Project management tools
• Custom reporting and dashboards
• Accounting and invoicing

Cost: Contact for a quote

4. Cetaris

@teamcetaris

Cetaris is a fully functional maintenance management platform that features real-time data and world-class maintenance tools. There are three modules of the software system defined as Cetaris Fix, Cetaris Count, and Cetaris Approve. Together, these platforms make it easy for any maintenance team to manage work orders, inventory, and work/purchase orders.

Key Features:

• Automated task management
• Support for fleets, facilities, and fixed assets
• Over 1,000 third-party integrations

Cost: Contact for a quote

5. eMaint CMMS

@emaintcmms

eMaint CMMS, from Fluke Corporation, provides maintenance teams with a complete solution for managing their work. There are some excellent preventive maintenance capabilities included in this package such as automated scheduling and task generation. This software is highly scalable to meet even the most demanding maintenance needs. The company offers a free demo so you can determine if it’s the right solution for your preventive maintenance management needs.

Key Features:

• Preventive and predictive maintenance tools
• A multi-site toolkit
• Overlay asset data onto a floor plan or site map

Cost: Contact for a quote

6. eWorkOrders CMMS

@eworkorders

eWorkOrders is a complete CMMS/EAM solution that is considered one of the most secure asset management platforms. The software can be used to manage assets, maintenance, and service workflows all from a single user interface. With eWorkOrders, it’s easy to create and schedule preventive maintenance tasks and organize spare parts and inventory.

Key Features:

• Complete asset lifecycle management
• Manage and submit service requests
• Support for materials management

Cost: Contact for a quote

7. EZOfficeInventory

@officeinventory

EZOfficeInventory provides asset tracking capabilities to small businesses and large-scale operations. This software is well integrated with RFID and barcode scanning technologies, making it easy to tag and monitor assets across any number of locations. The maintenance module can be used to schedule preventive maintenance work at set intervals, flag assets, and manage vendors.

Key Features:

• CMMS-compliant software to plan preventive maintenance management
• Maintenance work scheduler and service vendor management
• Custom roles and permissions

Cost:

• Essential: $25+/month for 250 items, unlimited users (pricing increases with additional assets)
• Advanced: $45/month for 250 items, unlimited users (pricing increases with additional assets)
• Premium: $50/month for 250 items, unlimited users (pricing increases with additional assets)
• Enterprise: Contact for a quote

8. FastMaint CMMS

@FastMaint

FastMaint, from SM Global, is a highly scalable CMMS that can be deployed on-premise or as a cloud-based subscription package. The software is easy to configure and supports multiple user accounts and collaboration through sharing data, dashboards, or reports. Maintenance work requests can be easily generated and assigned within the system.

Key Features:

• Easily import equipment and task lists
• Track maintenance work requests
• Barcode support is available as an add-on

Cost:

• Standard: $1200 one-time fee, on-premise, single-user access
• Professional: $3000+ one-time fee, on-premise, multi-user access
• Web: $3000+ one-time fee, on-premise server install, web-based access interface
• Cloud: $100/month, cloud-hosted

9. Fiix

@fiixsoftware

Fiix CMMS is an excellent mobile-optimized platform for managing preventive maintenance work orders and requests. The entire workflow of the system is designed around work order management and includes customized fields and AI-powered reporting. A free version is available for very small teams or those looking to try the software before committing to a larger-scale plan.

Key Features:

• Optimized for mobile maintenance
• Complete work order management
• Integrations and a complete, open API

Cost:

• Free: Free access for up to 3 users with core functionality
• Basic: $45/month per user
• Professional: $75/month per user with custom reporting and AI-powered analytics
• Enterprise: Contact for a quote

10. FMX

@fmxpress

FMX is a leading CMMS software platform that brings advanced operational tools to each facility. They offer a preventive maintenance assessment tool on their website that can help any organization identify potential areas of improvement. The work order scheduler can be used for organizing all planned maintenance activities and resources.

Key Features:

• Streamlined work order management
• Support for asset tagging and barcode scanning
• Parts and inventory management

Cost:

• Essentials: Free with unlimited work orders
• Select: $35/month per user, adds PM scheduling and reporting
• Plus: $60/month per user, adds advanced inventory management and custom workflows
• Premium: Contact for a quote

11. FTMaintenance 

@FTMaintenance

FTMaintenance helps improve maintenance operations by offering a CMMS that is intuitive and very easy to use. The main interface includes easy-access tabs for reviewing maintenance work orders, equipment data, and software configuration information. Preventive maintenance schedules can be fully automated using the scheduling tool with custom notifications and alerts.

Key Features:

• Create custom maintenance reports
• Mobile maintenance requests
• Inventory and asset management

Cost: Contact for a quote

12. Hippo CMMS

@hippocmms

Hippo CMMS, from iOFFICE, can be accessed from office computers, mobile apps, or the internet. The tools included with this software package work to streamline the maintenance management process and make PM scheduling transparent and simple. Users can create, delegate, and monitor all active work orders with complete control over the details.

Key Features:

• Generate on-demand work orders
• Streamlined vendor management
• Monitor preset inventory and parts levels

Cost:

• Starter: $39/month per user for a single facility
• Plus: $69/month per user, adds multiple facilities and additional features
• Pro: $99/month per user, adds API access and single sign-on (SSO) support

13. Limble CMMS

@LimbleCMMS

Limble CMMS is a strong choice for preventive maintenance management with a completely mobile work request system. With the mobile app, users can easily scan barcodes with their devices and quickly access any important information. A free 30-day trial is available, and four pricing plans make it easy to select an option that works best for your company.

Key Features:

• Automated work request syncing
• Support for speech to text
• Over 20 configurable work order settings

Cost:

• Starter: $40/month per user with basic features
• Professional: $70/month per user, adds additional features for small businesses
• Business Plus+: $105/month per user, adds automated workflows for mid-size businesses
• Enterprise: $185/month per user, adds complete enterprise features

14. MaintainX

@maintainx

MaintainX can be used to create, track, and schedule preventive and predictive maintenance activities. With a complete digital audit trail, users will always have access to a complete history for each asset. In addition to maintenance work, MaintainX also supports inspections, audits, and safety reviews with dedicated features.

Key Features:

• Real-time asset monitoring
• An integrated digital audit trail
• Monitor compliance status and activities

Cost:

• Basic: Free for small teams with limited features
• Essential: $8.33+/month per user, with unlimited work orders
• Premium: $32.50+/month per user, with advanced features
• Enterprise: Contact for a quote

15. Maintimizer CMMS

@AshcomTech

Maintimizer is a highly customizable CMMS/EAM platform that is available in three different versions. Maintimizer BlackBox 2 is a completely plug-and-play software/hardware bundle that can be installed onsite. Maintimizer Online is a SaaS program that can be accessed from the internet, and Maintimizer Web Edition gives you an on-premise install with remote access for employees.

Key Features:

• Preventive maintenance scheduling
• Inventory and work order management
• Add-on modules available

Cost: Contact for a quote

16. ManagerPlus

@managerplus

ManagerPlus, by iOFFICE, is a complete enterprise asset management platform that supports preventive maintenance teams. This user-friendly software system is a completely cloud-based SaaS offering that can be accessed from any device with an internet connection. The data analysis features help improve preventive maintenance workflows by identifying bottlenecks in real-time.

Key Features:

• Work order management
• Maintenance planning tools
• A fully functional mobile app

Cost:

• Lightning Plus: $85/month per user, full-featured SaaS solution
• Lightning Experience: $125/month per user, adds a multi-site toolkit and API support

17. MAPCON

@MAPCONtech

MAPCON is an intuitive CMMS that can be deployed to your entire organization quickly. The features of MAPCON are well suited for businesses of all sizes, and concurrent-user licensing makes it an affordable option when scaling the platform for larger operations. A free online demo is available along with a 30-day free trial to assess the capabilities before purchasing.

Key Features:

• Multi-site management
• Complete mobile integration
• 200+ reporting templates

Cost: Contact for a quote

18. MicroMain

@micromaincorp

MicroMain is a powerful EAM/CMMS platform that is used by over 10,000 customers. This system supports both preventive and predictive maintenance scheduling and has enterprise-grade asset management capabilities. MicroMain can also be used to generate custom, unique QR codes that can be assigned to each asset.

Key Features:

• A cloning feature for easy asset entry
• QR code and barcode support
• Workforce management

Cost: Contact for a quote

19. MPulse

@mpulsesoftware

MPulse is a fully-featured CMMS system for managing preventive maintenance scheduling, asset tracking, and parts inventories. The automated scheduler is perfect for managing preventive maintenance work, and users can also track repair times for individual jobs. This software also includes graphical reporting tools for making data-rich graphs and documents.

Key Features:

• A visual maintenance calendar view
• Complete metrics and reporting
• Adaptive “any device” interface

Cost:

• Professional: $80/month per user for entry-level features
• Advanced: $100/month per user, adds advanced customizations and condition-based maintenance
• Enterprise: $130/month per user, adds an integration adapter and SSO support

20. Prometheus

@PrometheusGroup

Prometheus is a complete suite of maintenance management tools for planning, scheduling, and reviewing work. Data from Prometheus can be synced with other platforms, such as SAP and Oracle, including information related to contractors and inventory. Equipment shutdowns can also be tracked in real-time to monitor turnaround, service time, and execution.

Key Features:

• Integrated Safe System of Work (ISSOW)
• An app for iOS and Android
• Prometheus Master Data as a Service

Cost: Contact for a quote

21. Qualer

@qualerdotcom

Qualer is a certified quality management system (QMS) that is optimized for lab environments. The maintenance management features of Qualer are extensive, with full support for preventive maintenance activities. Users can track calibrations, service appointments, and detailed information about equipment vendors in a single location.

Key Features:

• Support for metrology and calibration needs
• Upload digital records and documentation
• Schedule and track service work

Cost: Contact for a quote

22. Q Ware CMMS

@qwarecmms

Q Ware is a CMMS designed for use in managing facilities of all sizes. The software is broken down into three applications for managing work orders, work schedules, and inventory. This software also boasts a simple design with a pleasing interface that makes it easy to manage and schedule work requests for all of your important assets.

Key Features:

• Automated work order generation
• Manage inventory costs
• A completely cloud-based system

Cost: Free for up to 5 users. Contact for a quote.

23. Redlist

@redlistsoftware

Redlist is a mobile-first EAM/CMMS with excellent tools for managing a preventive maintenance team remotely. The main dashboard packs a lot of information into a tiny space and gives users complete visibility into all active maintenance work orders. This is also a great platform for monitoring equipment issues and making real-time improvements that can increase productivity and uptime.

Key Features:

• A user-friendly interface
• Easily monitor equipment failures
• Control operating costs and repairs

Cost: Contact for a quote

24. The Asset Guardian (TAG)

@thetag_software

The Asset Guardian is a flexible CMMS/EAM with tools for monitoring the complete lifecycle of each asset. It’s a great option for streamlining preventive maintenance workflows and scheduling work orders all from a single software platform. This program can be installed as a standalone on-premise package, completely cloud-based solution, or a hybrid deployment.

Key Features:

• Real-time service updates
• Linear asset management
• Support for IoT sensors and predictive maintenance

Cost: Contact for a quote

25. UpKeep

@onupkeep

UpKeep is a total CMMS solution that is built around work order management. Preventive maintenance teams will appreciate the easy-to-use work scheduler and comprehensive parts and inventory management tools. The software also includes specific PM capabilities such as generating runtime or calendar-based maintenance schedules.

Key Features:

• Create and share maintenance checklists
• A comprehensive PM calendar
• Workflow automation

Cost:

• Community: Free with limited features
• Starter: $45/month per user, best for small businesses
• Professional: $75/month per user, best for small to mid-size businesses
• Business Plus: $120/month per user, best for enterprises using advanced features

For more on preventive maintenance check out this checklist for preventive maintenance.