How well an organization manages its assets — including its facilities — has a tremendous impact on profitability, productivity, and safety. Proper facility management ensures safety, productivity, and efficiency at any facility, from warehouses to office buildings.
Regardless of your organization’s size, maintaining a facility management checklist will help you stay on top of everything from routine maintenance to space utilization. Learn what facility management is and borrow our five-step checklist for effective facility management to keep your business running efficiently.
Facility management is a broad set of duties that ensures an organization’s physical spaces are in good condition. Facility managers oversee the process, whether at an office building, hospital, school, or industrial plant. The goal of facility management is to balance safety, functionality, and productivity of the people within a space.
Every organization has its own needs and processes for facility management, but duties often include:
It’s important to note that while they sound similar, facility management is different from facility maintenance. Facility management is all-encompassing, and includes tasks not related to maintenance. Facility management is also more strategic, whereas maintenance is tactical, dealing in the day-to-day running of the facility.
An organized facility management process keeps your workspace safe, efficient, and productive. Follow this checklist to cover critical areas of facility management in your organization.
Building management or maintenance software helps you stay on top of the seemingly endless list of tasks required to keep a facility running smoothly. However, it’s crucial to check on these solutions.
Check to see if the software is up-to-date; if not, patch it as soon as possible to ensure speed and security. Double-check that you only pay for subscriptions that are in use and that your team uses all the features you pay for.
Assess how effectively your team uses the building space and look for opportunities to optimize workspaces, storage, common areas, and outdoor spaces. If you have a limited footprint, consider vertical space planning to maximize your existing square footage.
This is also a good time to evaluate the team’s ergonomic desk setup, which can have a huge impact on productivity and morale.
Is it easy to get lost in your building? Do you have clear signage detailing the use of all equipment? Proper labeling helps hospital employees use equipment safely, ensures manufacturing teams follow instructions, and helps university students find their classrooms.
Regardless of your facility’s purpose, labels and tags are a must. Use Camcode’s durable facility tags to keep your team on the same page, regardless of where they are in the building. Our labels and tags also follow your brand guidelines, ensuring the signs are aesthetically pleasing, long-lasting, and effective.
Many facilities rely on third-party vendors for cleaning, landscaping, plumbing, and security. Facility management requires occasionally reviewing vendor contracts and performance. Track vendor performance metrics and ensure they meet service level agreements (SLAs).
Unauthorized access compromises employee safety, and it’s the facility manager’s job to design a safe and effective security system that balances employee convenience with protection.
Install or review security cameras, alarms, and access control systems like card swipes or keys. Review who has access to sensitive areas and revoke access from anyone who no longer needs it.
Facility management checklists help businesses maintain a safe and comfortable environment for employees and customers. A structured checklist also helps facility teams stay on top of day-to-day tasks and develop long-term strategies.
Processes, technology, and tools make facility management more efficient. Facility software is helpful, but organizations need a way to bridge their physical assets into a digital tracking tool.
That’s where Camcode comes in. Our clear labels and scannable tags make it easy to manage maintenance, share instructions, and comply with regulations.
Try Camcode’s tags in your facility and see the difference for yourself. Request your free label and tag evaluation kit today.
Ensuring the smooth operation of your facility requires a proactive approach to managing assets, maintaining equipment, and staying compliant with safety standards.
To help you streamline these processes, we’re offering a comprehensive Facility Management Checklist in PDF format. This resource covers crucial areas such as asset management, preventive maintenance, safety compliance, and more—all designed to keep your facility running safely and efficiently.
[Download The Facility Management Checklist (PDF)]
Our Facility Management Checklist provides structured guidance on the following core areas:
Start optimizing your facility management program today. Click the link below to download your Facility Management Checklist and gain valuable insights into improving efficiency, safety, and compliance across your operations.
[Download The Facility Management Checklist (PDF)]
With this checklist at your fingertips, you’ll be equipped to manage your assets effectively, reduce costs, and maintain a safe environment for everyone in your facility.
Facility management oversees the day-to-day operations, maintenance, and safety of buildings and workspaces. The primary role of facility managers is to ensure that all aspects of the physical environment run efficiently, from maintaining equipment and utilities to optimizing space and ensuring compliance.
Tags and labels made by providers like Camcode give facility managers a reliable way to track equipment, tools, and other assets. These labels can withstand harsh environments, ensuring long-term readability.
Features like barcodes or RFID technology allow facility managers to easily access asset information, schedule preventive maintenance, and improve inventory tracking and security.
Facility management is broader. This discipline looks at an entire building strategically, overseeing safety, space planning, vendor management, and the employee experience.
Facility maintenance, on the other hand, is a subset of facility management that’s focused on the hands-on, day-to-day upkeep of systems like HVAC, plumbing, and electrical.
Our sales engineers are experts in automatic asset tracking, tagging and identification,a nd can answer all your questions. Get in touch now.
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