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Property Identification Tags and ID Labels for Property Management

Property Identification Tags and ID Labels are a valuable tool for monitoring inventory, tracking company assets, preventing theft and streamlining processes. Making use of Property Identification Tags and ID Labels makes the job of a property manager much more efficient, lending to staff productivity, improved service levels and ultimately boosting the bottom line.

Property Identification Tags and ID Labels Explained

There are several types of Property Identification Tags and ID Labels, each serving a specific need. The right type of label for your needs depends on the environment in which the labels will be used, including exposure to chemicals and possible outdoor exposure to harsh weather conditions, the value of the item and the need for long-range scanning are all considerations in choosing Property Identification Tags.

Property Identification Tags and ID Labels fall into several categories, including:

Benefits of Using Property ID Tags

Why should you consider using Property Identification Tags and ID Labels? There are a multitude of benefits to implementing a property identification and tracking system for property management.

Inventory Control – The task of maintaining accurate inventory can be enormous. Manual inventory control is a laborious and time-consuming process. Rather than waste your company’s resources using old-fashioned inventory control methodologies, use a Property Identification Tag system to simplify the process, reduce the likelihood of human error and ensure that your inventory counts are accurate. This has a direct impact on an organization’s bottom line by allowing you to better serve your customers, reducing shipment delays and other hassles that lead to service issues.

Security for High Value Items – Property managers often deal with large quantities of high-value items. This could be products that will eventually make their way to consumers or valuable assets used for your company’s operations. In either case, theft and loss are major concerns when it comes to these higher-valued items. Property Identification Tags with built-in tamper-evident features can reduce problems such as unauthorized transfer and theft.

Regulatory Compliance – The federal government has strict property identification requirements for supplies used by the Department of Defense (DoD) and other agencies will help your company remain compliant and maintain valuable government contracts. Likewise, there are strict requirements for Government Furnished Property (GFP) to address the challenges associated with accounting for the equipment, supplies and other physical property either used by or acquired by vendors working as government contractors. The USD(AT&L) memorandum, “Standard Equipment Data Elements for Government Furnished Property Baseline Establishment,” creates a standardized business process with specific data and identification requirements for GFP to be maintained in the DoD Item Unique Identification Registry (IUID). Property Identification Tags and ID Labels can help you maintain compliance with these regulations for your all-important government contracts.

Efficient Use of Assets – Many organizations struggle with scheduling available assets needed to complete projects or tasks, often purchasing duplicate products so that they may be used simultaneously across departments or teams. Property Identification Tags and ID Labels can make this process more accurate, allowing you to adequately schedule equipment and other assets company-wide without the need for duplication.

Accurate Record-Keeping – Inaccurate records can make or break your organization. Property Identification Tags streamline record-keeping processes across your company, providing a foundation for standardizing processes. Using Property Identification Tags, you can update records automatically across your company, reducing the likelihood for errors due to out-of-date records and insufficient cross-team communication.

Reduce Expenses – All of these benefits lead to a reduction in expenses. An automated Property Identification system means you’ll spend less time digging through written records, tracking down errors and identifying the appropriate vendors for re-ordering and maintenance needs. You’ll also reduce money spent on reorder of duplicate items.

Features to Look For in Property Identification Tags and ID Labels

Whatever your Property Identification needs, there’s a Property Identification Tag or ID Label to meet your requirements. Depending on the type of assets you’ll be tracking, the value of the property, scanning requirements, whether your assets are fixed or moveable, and other factors, consider the following features:

Durability – Property Identification Tags which will be exposed to harsh weather conditions or chemicals must be durable enough to withstand these conditions. There are a number of Durable Barcode Labels and Asset Tags for Harsh Industrial Environments available to meet varying durability requirements, many of which will last 20 years or longer.

Tamper Evidence – When you’re dealing with high-value equipment and other physical property, theft and loss can be a major concern. Security Labels and Tamper-Evident Barcode Labels have built-in security features that reduce the likelihood of theft and unauthorized transfer. These destructible or tamper-evident labels leave a clear indication that your property has been tampered with.

Customizable Elements – When you’re working with teams across geographic areas that may be sharing assets, a standardized property management system is ideal. Property Identification Tags and ID Labels that may be equipped with various graphic elements, such as text, barcode labels, and even color-coding, can help you further streamline your property management system and reduce the confusion that can occur with non-standardized identification processes.

Regulation Compliance – If your company serves government entities, such as the Department of Defense, or other organizations with strict regulatory compliance guidelines, using Property Identification Tags and ID Labels equipped to comply with these standards is critical for maintaining these valuable contracts.

There are a lot of factors to consider when choosing Property Identification Tags. Read more about the various types of asset tags and property identification tags for various industries.

How Do Property ID Tags Work?

Property tags come in a wide variety of types to suit nearly any application’s requirements. Choosing the best property of tag for your situation will require you to compare some key features against your current requirements. Each type of property tag has unique characteristics, and they are often used for slightly different situations.

Materials – Some of the most popular materials for property ID tags are vinyl, polyester, Teflon-coated aluminum, Metalphoto® anodized aluminum, and stainless steel. The plastic substrates like vinyl and polyester are most often used for indoor asset labels and for destructible property ID tags that will show clear evidence of any tampering. Metal substrates are an excellent choice for applications requiring a more durable property ID tag due to potential exposure to harsh environmental conditions.

Design – After choosing a suitable substrate, customers can select from design elements that include barcode symbologies, serial numbers, company logos, and additional identifying information. Before choosing a barcode symbology, consider compatibility with the hardware and software technology that is used for scanning to ensure overall system compatibility. A property ID tag that is easy to read and communicates clear ownership is often the best choice.

Placement and Use – Most property ID tags are designed for permanent attachment with a high-performance pressure-sensitive adhesive or using mechanical attachment methods. Since these labels are used to identify and track assets, it is important that they remain in place without becoming dislodged, lost, faded, or damaged, which can hinder readability. Using a property ID tag should give you confidence that the equipment you have marked can be traced throughout the usable lifespan of your assets.

Tagging your assets with property ID tags allows you to clearly identify your company’s fixed and moveable assets. For assets that are shared between work sites or departments, property ID tags provide a seamless method for documenting asset locations, usage, and maintenance activities. By eliminating the need for manual documentation, property ID tags reduce human error for more accurate, up-to-date recordkeeping.

Common Use Cases for Property ID Tags and Labels

Property ID tags and labels can be used in just about any industry for managing assets, inventory, and facilities. These are a few of the most common use for property ID tags.

Equipment/Asset Tracking – By including a barcode or serial number on property ID tags, they can be easily integrated with a software system to track assets. These platforms, such as Enterprise Asset Management (EAM) software, centralize all equipment information into a single database. When property is transferred between locations or loaned to an individual or business, these activities can be easily logged in the system. This process makes it easier to locate missing items or track down an asset’s current location and is especially useful for equipment that frequently moves between departments, buildings, or work sites.

Theft Deterrence – When assets are identified with property tags or labels that clearly identify ownership, these items are less likely to be stolen or tampered with. Property ID tags establish asset ownership and can also deter theft, as they make it clear that the asset can be tracked. Some property ID tags, such as destructible vinyl security labels, provide an added layer of protection by making the labels extremely difficult to remove. Property ID tags of all types are also helpful for recovering lost items, since anyone who may find the equipment can immediately identify the owner.

Auditing & Compliance – Some industries, such as military and defense, have strict requirements for asset tracking. These requirements may dictate the types of property ID tags required for asset identification and outline the systems that must be used for tracking. Using property ID tags is also a useful practice for maintaining data integrity and preparing for regulatory or financial audits.

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