No matter the size or scope of your unique business, it’s still important that you manage both your fixed and moveable assets in the most comprehensive manner possible. The most thorough and cost-effective way to do so is by adding asset tagging to your current asset management system. Not only will it serve as your most efficient inventory control option, the process will also ensure that all required maintenance and repairs schedules are followed completely. In fact, the act of asset tagging allows your business to:
- Keep track of the changing locations of your physical assets
- Conduct more complete and effective loss prevention
- Take time-sucking steps out of outdated inventory control processes
- Perform simpler analysis and mapping for fixed assets
- Follow more regular maintenance and repair schedules
If you are completely new to the world of asset tagging, or you’re unsure of what the latest technologies can offer your company, read on to get a step-by-step tutorial on how you can start the process. Most often, asset tagging complements existing systems well, with little need for shifts in asset organization. Here’s how it works:
- Access Your Register of Fixed and Moveable Assets
- Select Your Asset Tag Material
- Confirm that Your Current Scanner Technology Syncs with Your New Asset Tags
- Select a Label Software
- Consider Your Barcode Symbologies
- Follow the Proper Label Application Instructions
1. Access Your Register of Fixed and Moveable Assets
Before you get started on your asset tagging journey, you must first determine how many of your assets will be part of your new system. You can do this by first cross-referencing your up-to-date register of fixed and moveable assets.
Remember, a fixed asset is a piece of property that has been installed to stay in one location for the duration of its lifespan. For the most part, asset tags will be used on fixed assets to track necessary maintenance and repairs.
Conversely, a moveable asset is an asset that is not part of a building or your company’s infrastructure; this can include items such as furniture, vehicles, or laptop computers. For these pieces of equipment, asset tagging will aid in a variety of weak spots, including inventory control, supply assignment, and loss prevention.
2. Select Your Asset Tag Material
Now that you know the number of asset tags you will need to safeguard your property, it’s time that you determine your asset tag material. Of course, it doesn’t always make sense to order just one type of material, as both fixed and moveable assets might endure more wear-and-tear than others. Luckily, Camcode has different options to keep your asset tags in place.
Here are a few of the most popular materials:
- Foil Asset Labels – One of the most flexible, durable options. Made from 100% anodized aluminum which makes the labels suitable for all textures of surfaces. Most frequently used on laptops and machinery.
- Premium Polyester Asset Labels – A great choice for office settings. Can be safely used on fixtures, furniture, equipment, and even computers. For theft resistant options, select the Tamper-Evident Polyester Asset Labels or the Destructible Vinyl Asset Labels.
- Metalphoto Aluminum Asset Tags -The most durable tags that Camcode provides, built to withstand impact, abrasion, UV light, heat, and chemicals. A great option for machinery placed in harsh environments.
3. Confirm that Your Current Scanner Technology Syncs with Your Tags
Your new asset tags will make keeping track of your most valuable capital so much simpler, but before you get ready to incorporate them into your system, double-check that they sync with your current scanner technology. In almost every situation, Camcode can work with you to devise a bar code number system that works with wireless, pen, laser, and even phone scanners.
The only exception to the rule comes in the form of 2D or Data Matrix codes. If you want to make use of this specific technology, you will need to upgrade to a scanner that can read beyond basic linear codes.
4. Select Asset Tracking Software
Once your tags and scanner selection are squared away, take some time to choose an asset tracking software option that will work best for your company. Putting this software in place will guarantee better visibility and much simpler asset audits moving forward. Choose a software solution with an accompanying mobile app – or you can opt for a standalone asset tracking app – to really mobilize your asset management processes.
5. Consider Your Bar Code Symbologies
In order to make your asset tags useful, you will need to select a bar code symbology that works for you. The symbology is otherwise known as the character set at the bottom of a bar code. When choosing one, you must consider factors such as the density (number of characters), continuous and discrete codes (encoded characters and spaces), elements (bars and spaces), “x” elements (width of narrow elements), and more.
Additionally, you will need to select either a discrete or continuous code that corresponds with your industry. Typically, military, healthcare, and the automotive industries use Code 39, a discrete code, and all other sectors use a continuous code, Code 128.
6. Follow the Proper Label Application Instructions
Now that you have your asset tags in hand, it’s time to begin the installation process. Because application and storage vary depending on the make, size, and material, it’s important that you first assess the given details before you stick them on. For a handy guide on application and storage of Camcode’s adhesive asset labels, click here.
Asset tagging done right is a streamlined process that ensures complete visibility into your company’s high-value assets, providing the foundation for better productivity, greater accuracy, and a stronger bottom line.