Property Management with Asset Tags & Security Labels

Property managers, also sometimes called asset managers, oversee the property and physical assets of an organization. Property managers work across a variety of industries, including government entities, corporate enterprises, educational institutions and even military. The role carries the critical responsibility for overseeing all of the entity's physical assets and developing a plan to make the most efficient use of those assets. It's a challenging, yet critical role – and one that can be simplified with the use of Asset Tagging Programs.

The role of a property manager is multi-faceted:
• Monitor and track assets.
• Implement security labels for loss and theft prevention.
• Schedule maintenance of assets and maintain proper working order of physical assets.
• Schedule depreciation for write-off.
• Maintain proper insurance coverage for all physical assets.

Tracking and monitoring the physical assets of a company or entity is no simple task. Property managers must maintain accurate records including a fixed asset accounting list, maintenance management list and security control measures and procedures. Property managers must maintain and monitor service contracts, and they're often called upon to secure the most cost-effective maintenance measures. Inventory control is also a big part of this job; an asset manager is responsible for ensuring adequate inventory to meet needs and demand.

Where Asset Tags Come in to Play

Asset tags can streamline practically every facet of a property manager's duties. Recordkeeping can be automated, drastically reducing the time required to research an asset's history or locate pertinent information on suppliers or maintenance agreements. Asset tags provide a more accurate method for inventory control, even simplifying the re-ordering process. Calibration systems, billing and invoicing for use of property, date of manufacture/warranty records and tool use and return control records are seamless.

Expenses are reduced, as duplication of assets can be more readily avoided by more precise tracking and planning for use of an asset across a company. Thorough records for internal and external auditors are more easily produced, and asset tags and tracking systems can help an entity meet strict government regulations.

Asset tags improve the ability to maintain appropriate records for Government Accounting Standards Boards (GASB) and enable corporations to meet compliance standards for government reimbursement and insurance claims.

Theft prevention is another key feature of asset tags. With asset tags that are difficult to remove or break apart when tampered with, organizations can protect property and prevent unauthorized transfer of labels and tags. Asset tags allow easy monitoring of locations and track products from place to place. Companies save money and avoid replacing valuable equipment with asset tags.

What Information Does an Asset Tag Contain?

Property identification asset tags contain a vast amount of information in an encoded element, such as a barcode. The tag provides ready access to various pieces of essential data, including:

• Identifying numbers
• Descriptions
• Locations
• Acquisition date
• Original and replacement costs
• Class
• Ownership data
• Maintenance requirements
• Security risks

What Should I Look for in an Asset Tag?

There are a variety of elements that help make asset tags more effective. You want your asset labels and tags to remain attached for that asset's lifetime. A strong adhesive and durable label material are very important to ensure you can track and identify your assets time after time. Foil asset labels are commonly used for a wide variety of assets indoors or outdoors. Polyester asset labels are typically used in indoor office settings. If theft prevention is crucial, consider tamper-evident asset labels which leave a void pattern behind, or destructible vinyl asset labels, which break apart if tampered with. Above all, select an asset label that is durable enough to survive the environments in which your asset is placed.

See Our Asset Tag Products for more information.

 

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